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ADMINISTRATOR: EXECUTIVE DIRECTOR’S OFFICE (Public Sector)
Important Application Instructions:
Please carefully review all requirements before applying. Submit your CV in Word/pdf format to
info@bmlrecruit.co.za .
Include "ADMINISTRATOR: EXECUTIVE DIRECTOR’S OFFICE (Public Sector) Position" in the subject line.
Job Requirements
- A certificate/Diploma in Office Management Secretarial/Administration/Business Management/ or relevant NQF 6
- At least 5 years executive assistance experience
- Computer skills (MS Office), Sharepoint
Major Areas of Responsibility
- Coordinate and organise the Executive Director’s diary daily.
- Organise calendar notices and circulate email invitations.
- RSVP of attendance by stakeholders.
- Schedule virtual meetings through Ms Teams, Zoom and share meeting links
- Collate meeting documentation when required and provide to the Executive Director prior to scheduled meetings.
- Professionally and effectively screen incoming telephone calls.
- Professionally and effectively manage e-mail correspondence.
- Receive and track incoming documentation for signature.
- Keep stationery supplies and order stationery for the Executive Director when required.
- Coordinate travel arrangements for the Executive Directors.
- Receive invoices record in the incoming register and send to finance Assist where necessary as requested by the Executive Director.
Disclaimer: Only shortlisted candidates will be contacted. If you do not hear from us within 14 days, please consider your application unsuccessful for this position. Your CV will be kept on file for future suitable positions.
